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Responsibilities
Chairperson
(Also known as coordinator, scribe, and mundane contact. From
here on out this person will be referred to as the chairperson throughout
this manual.)
1. Planning and organizing meetings with committee
members.
a.) It is essential to pick a date and
time that is convenient for all members of the committee to ensure proper
communication with all of them. Also to ensure that all are aware
of the plans and procedures in which you wish to carry out. Teamwork
is the key to a successful fair.
b.) ((Hosting a discussion group outside of Temuair
is also very helpful)) This eliminates the need to hold regular meetings
and all can keep track of the progress and additions to the fair.
This also enables committee members to have access to all information that
is shared between the chairperson and mundanes. This discussion group
should be left open for all aislings in Temuair to participate in and keep
track on what is happening with the fair. Good suggestions can and
will come from aislings that don't wish to be directly involved in
the planning of the fair.
c.) Recording minutes of ever meeting, keeping
notes on all committee members and their progress with each event.
Keeping all members informed of the progress.
2. Contact with Mundanes
a.) The chairperson is the only contact
between mundanes and committee members. All requests and suggestions
of committee members must be sent through the chairperson, good communications
skills are a must.
b.) The Chairperson will ensure that all features
of the fair ground are working correctly. The chairperson will immediately
contact mundanes with any malfunction that needs to be fixed prior to the
fair. It is a good idea that the chairperson is able to hold office
of Demagogue or higher during the entire process of planning the fair and
hosting it.
c.) All mundane posts and announcements will
be written by the chairperson, good writing skills are recommended.
d.) An outline of each event will be written
in a single announcement and sent to mundanes in a timely manner.
3. Interaction with the community
a.) It is the chairperson's responsibility
to keep the community informed of planned events and to keep the excitement
and anticipation of the upcoming fair high in the community.
b.) The chairperson will be responsible for answering
all general questions about the fair.
4. Scheduling
a.) All scheduling of event times and
days will be done by the chairperson.
1. The best way to do this is make a
blank time/day schedule and let hosts pick the time that is best for them.
If times conflict, some rearranging may be necessary.
b.) The chairperson is responsible for submitting
the final schedule to mundanes in a timely matter.
Committee members
1. Each committee member will choose his/her
event in which they wish to be in charge of.
a.) The member is responsible for finding
a host or hosting the event himself.
b.) The member is responsible for finding cast
members or contestants for his/her event.
c.) The member is responsible for keeping the
chair person updated on the progress of his/her event.
d.) The member is responsible for all advertising
of his/her event.
1. It is helpful to advertise your event
on the community boards in each city that has this type of board.
2. All advertising that needs to be done by mundanes
must be submitted to the chairperson.
2. Event Prizes
a.) If the event requires a prize, the
event planner will be responsible for gathering that prize.
1. An entry fee for each event is recommended
as this helps to make a prize fund which will be held by the chairperson.
All gold collected as entry fees will be distributed amongst hosts as needed.
Note about announcements
((Remember to keep all advertising in character.
Url and e-mail addresses are allowed but be careful of your format.
When in doubt use the magical ooc brackets.))
Example of an acceptable use:
Please visit us at http://www.crosswinds.net/~milethfair.
Mail your entry to milethfair@crosswinds.net.
or
Examples of preferred method:
Please visit us at ((http://www.milethfair.com)).
Please write me at ((milethfair@crosswinds.net)).
((Never use the term email, web page, or url.)) |
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